annual general meeting

 
 
 

What is an AGM?

Our Annual General Meeting (AGM) is a chance for students to directly impact the direction of the SSU. At the AGM, you can share your voice by voting on proposed SSU Bylaw changes, viewing the SSU's audited financial statements, and providing feedback to the SSU. The most recent AGM was held on November 12, 2025.

IMPORTANT NOTE: Each Sheridan Student has the right to vote at the AGM or Special General Meeting. According to our bylaw, the attendance of Clubs Presidents and the current Board of Directors is mandatory. If a Club President cannot attend the meeting, a Proxy form must be filled out to allow another member to represent the Club President. All those attending as a proxy must declare it, when asked, at the commencement of the Meeting.

Documents to Read Before You Attend AGM:

  1. Annual General Meeting Agenda - Coming Soon

  2. Past Annual General Meeting Minutes - Read Now

  3. Audited Financial Statement - Coming Soon

  4. Bylaw Ammendments - Coming Soon

  5. Purpose of Robert’s Rules - Read now

 
 

Any member wishing to propose amendments or revisions to SSU Bylaw must submit a request by September 9th, 2026, in line with Bylaw 11.3(f)(ii) , which states: “Any Bylaw Proposal submitted less than twenty-five (25) business days before a scheduled General Meeting, regardless of viability, will not be included on the agenda for that meeting”. A Bylaw Proposal Form can be requested from the Chief Returning Officer by email at: ssui.cro@sheridancollege.ca

 
 

Frequently Asked Questions

This guide has been prepared to provide a summary of the proper practices that are used in an Annual General Meeting.  

  • The Annual General Meeting (AGM) is the annual meeting of the Members of the Corporation. The AGM shall be held annually on a date and at a time determined by the Board by resolution. 

  • Students who meet the membership requirements, including payment of the Student Experience Fee, are Members of the Corporation. Members have the right to vote on matters brought before the Members at the AGM. 

  • The purpose of an AGM is to give Members an opportunity each year to hear about the Corporation’s activities and finances from the previous year, ask questions, and hear from the Corporation’s leadership. 

    The AGM also gives Members an opportunity to vote on proposed changes to the Bylaw and other matters that require Member approval. 

  • This year’s AGM will be held at the Hazel McCallion Campus (HMC). 

  • Members will receive notice of an AGM no less than 10 and no more than 50 calendar days before the meeting. 

    Notice will be provided through at least two forms of communication, which may include email, posted notices, SheridanLife Radio, the Corporation’s website, and/or the Corporation’s social media accounts. 

  • At least 30 Members must be present in person to meet quorum and allow the AGM to proceed. 

  • If you are unable to attend the AGM, you may appoint another Member of the Corporation to act as your proxy. Your proxy will attend the AGM and vote on your behalf. 

  • You will often hear the word “motion” during the AGM. A motion is a formal proposal presented to the Members for a decision. 

    Once a motion is presented, Members have an opportunity to ask questions and discuss the matter before voting. Members may vote in favour of the motion, vote against it, or abstain. 

    Your participation and decision on each motion are important. We encourage you to ask questions and make an informed decision before voting. 

  • A proxy is authorized to act on your behalf, including voting on motions during the AGM. However, the proxy only has one vote. If you need a proxy, a proxy form must be completed during the registration process. 
     
    If you are a Club President who is unable to attend the AGM, you will need to find someone to attend on your behalf and act as your proxy. It is important that the proxy attends the AGM, as failure to do so may affect the standing of your club. Therefore, choose your proxy carefully.  
     
    The proxy will represent your views and interests, so be sure to review the agenda and relevant documents that will be shared prior to the meeting.  

  • The Chairperson of the Board of Directors leads the AGM and ensures the meeting follows the proper procedures. 

  • Most decisions at the AGM are made by a simple majority vote of the Members present.  

  • Official minutes are taken at each AGM to record the proceedings and decisions of the meeting. The minutes are kept as part of the Corporation’s official records and are presented to the Members for approval at the next AGM.